OFFICER ROLE DESCRIPTIONS

CO-PRESIDENT

• 2nd year of 2 year commitment. (See Co-Vice President below.)

• Approx. 100 hours

• Duties include:

  • Preside over monthly PTA Executive board and general meetings.  Create agendas. 

  • Attend monthly M-A Principal meeting.

  • Attend monthly 17th District PTA meetings. 

  • Sign PTA checks. 

  • Attend Parent Advisory Committee meetings monthly with the Superintendent. 

  • One of the Co-Presidents may be requested to take the role of Parliamentarian in their third year.

CO-VICE PRESIDENT

• 1st Year of 2-year commitment. (See Co-President above.)

• Approx. 55 hours

• Duties include:​

  • Chair Nominating Committee.

  • Responsible for New Teacher Luncheon.

  • Responsible for graduation stage flowers.

  • Responsible for updating of Platinum Plus Banner.  

  • Submit PTA section of BearNotes

  • Attend miscellaneous meetings as PTA and/or M-A Representative. May substitute for President at meetings as needed.

  • Participate in committee meetings, events and volunteer opportunities to learn how each group operates.

RECORDING SECRETARY

Recording Secretary for 2025-2026 filled​

• Approx. 30 hours

• Duties include:

  • Record minutes and take attendance at Executive Board and General Meetings.

  • Forward minutes to Executive Board for review before next meeting.

  • List all expenditures in minutes. 

  • Make corrections to minutes suggested by Board members.

  • Make copies of minutes before General Meeting so PTA members can vote to approve minutes.

  • Prepare to refer to minutes of previous PTA meetings.

  • Attach to minutes a copy of monthly Treasurer's report.

  • Keep the official set of original Bylaws and Standing Rules.

  • Distribute Bylaws and Standing Rules to Executive Board.

TREASURER

​Treasurer for 2025-2026 filled

• 2nd year of 2-year commitment. (See Financial Secretary below.)

• Approx. 75+ hours  

• Duties include:

  • Chair budget committee and prepare budget for adoption.

  • Oversee ongoing PTA finances, ensure adherence to approved PTA budget.

  • Contact bank to secure signatures of all authorized signers on all PTA accounts before start of school year.

  • Reconcile accounts monthly. 

  • Provide annual Financial Report to Executive Board. 

  • Provide monthly Financial Reports to Executive Board. 

  • Provide Auditor with all documents required for audit.

  • Ensure tax returns are prepared and submitted on time.

FINANCIAL SECRETARY

• 1st-year of a 2-year commitment. (See Treasurer above.)

• Approx. 50+ hours 

• Duties include:

  • Collect checks from PTA mailbox in M-A's Administration building.

  • Deposit checks and keep records of deposits.

  • Provide monthly report of all receipts and deposits to Executive Board. 

AUDITOR

• Approx. 30 hours  

• Duties include:

  • Determine the accuracy of the records and procedures of financial officers.

  • Detect and recommend correction of errors.

  • Verify funds have been transferred properly.

  • Produce and submit Audit Report twice every year. 

PARLIAMENTARIAN

• Approx. 25+ hours

• Duties include:​​

  • Serve as senior statesman regarding past M-A issues, processes and procedures.

  • Refer to by-laws if questions arise.

  • Chair a by-law revision committee every 5th year.