EXECUTIVE ROLE DESCRIPTIONS
CO-PRESIDENT, CO-VICE PRESIDENT, AND PARLIAMENTARIAN
3-Year Commitment as outlined below
For more detailed information about this 3-year role, please click here.
Year 1: Co-Vice President
Approx. 55 hours
Attend monthly executive board meetings.
Attend miscellaneous meetings as PTA and/or M-A representative. May substitute for President at meetings as needed.
Participate in committee meetings, events and volunteer opportunities – such as Arena Check-In and Challenge Day - in order to learn how each group operates.
For more detailed information about the Co-Vice President role, please click here.
Year 2: Co-President
Approx. 100 hours
General or ongoing activities:
Monthly M-A Principal meeting. 1 hour
Monthly 17th District PTA meetings with the superintendent and other PTA or Foundation members of district high schools (this year 8:30-10 on last Monday of the month). Co-Presidents alternate attending these. 2 hours
Sign PTA checks and review receipts and expenditures. 2 hours over the year
May be asked to attend events or meetings or provide input by M-A administration and teachers as representative of the PTA.
For more detailed information about the Co-President role, please click here.
Each of the Co-Presidents will take one of the following Roles in their third year:
Year 3: Parliamentarian or SDMSC Representative
Approx. 25+ hours
For more detailed information about the Parliamentarian and SDMSC Representative roles, please click here.
Parliamentarian Ongoing Activities
Attend monthly PTA executive board meetings.
Attend general PTA meetings.
Serve as senior statesman regarding past M-A issues, processes and procedures.
Refer to by-laws if questions arise.
Chair a by-law revision committee every 3rd year.
Attend semi-monthly SDMSC meetings which set policy for the school board. Report back to the PTA executive board regarding issues or actions being considered by SDMSC.
Approx. 30 hours
Record minutes at Exec Board and General Meetings.
Forward all minutes to Exec Board for review before every meeting in a timely manner.
Make corrections and changes suggested by Board members to the minutes.
Include minutes on PTA website for review by PTA members and place all communication in a binder.
Make copies of minutes before General Meeting so PTA membership can vote and approve minutes.
Prepare to refer to minutes of previous PTA meetings.
Attach to minutes a copy of monthly treasurer’s report.
Keep a current set of original by-laws and standing rules.
1st-year of a 2-year commitment (See Treasurer below)
Approx. 50+ hours
Attend monthly Exec Board meetings and General PTA meetings.
Review check requests for payment of PTA expenses. Review for accuracy, check relevant account for available funds and sign and authorize payments.
Prepare and sign checks. Get a second signature from Treasurer or Co-President.
Maintain a current list of all PTA members, provided by the Membership Committee chairs.
2nd year of 2-year commitment
Approx. 75+ hours
Attend monthly Exec Board meetings and all PTA General Meetings.
Chair budget committee and prepare the budget for adoption by the PTA.
Prepare and present a budget report for each PTA meeting.
Oversee ongoing PTA finances, ensure adherence to approved PTA budget.
Contact the bank to secure signatures of all authorized signers on all PTA accounts before the start of the school year.
Receive all moneys and deposit immediately.
Receive and retain copies of deposit slips for all deposits.
Keep an accurate record of receipts and disbursements.
Reconcile cash account each month.
Work with Auditor on all required documents for review.
Responsible for ensuring all tax returns are prepared and submitted to proper groups on time.
Responsible for ensuring the M-A PTA Web site domain has been paid for (yearly or bi-yearly.)
Approx. 30 hours
Determine the accuracy of the books and records of the financial officers.
Detect and recommend correction of errors.
Protect the financial officers and relieve them of responsibility except in case of fraud.
Verify funds have been transferred through channels (e.g., membership, insurance.)