COMMITTEE CHAIR DESCRIPTIONS
Most PTA committees are responsible for annual events, but a few have year-round responsibilities. Consider helping the PTA by volunteering to be a Committee Chair, Co-Chair, or Understudy to the Chair with the intent of becoming Chair the following year.
STANDING COMMITTEES
MEMBERSHIP COMMITTEE
Chair filled for 2022-2023
Understudy needed
Plans the PTA membership drive and maintains the membership database.
2-year commitment
Approximately 40 hours
Duties include:
Plan the membership drive
Maintain the membership database
Work at arena check-in to encourage membership
Market to new members throughout the year
Attend executive board and general meetings to provide reports
Track donations
Send donation receipts
VOLUNTEER COMMITTEE
Chair filled for 2022-2023
Understudy needed
Recruits volunteers for all PTA events and school administrative needs throughout the school year.
2-year commitment
1st year Understudy
Approximately 40 hours
Duties include:
Participate in Arena Check-in (ACI) before school starts
Assist chair with sign-ups
2nd year Chair
Approximately 30 hours throughout the year
Duties include:
Participate in Arena Check-in (ACI) before school starts
Add new general volunteer information to the master list
Using the PTA Volunteers list send out sign-ups for events
COMMUNICATIONS COMMITTEE
Bearnotes Editor needed
Bearnotes Proofreaders roles filled for 2022-2023
Bearnotes Spanish Translator needed
Facebook Manager Needed
Our Communications committee manages BearNotes (the PTA weekly newsletter) as well as our website and our Facebook page.
Bearnotes Editor Duties include:
Review all new submissions for the weekly newsletter
Check for spelling and grammar
Editors rotate assignments and generally edit one BearNotes issue a month
1-year commitment
Approximately 2-5 hours a month
Bearnotes Proofreader Duties include:
Serves as a "first reader" of BearNotes before it is published
Check all links and calendar for accuracy
Proofreaders rotate assignments and generally proofread one BearNotes a month
1-year commitment
Approximately 2-5 hours a month
Spanish Translation Duties include:
Translate BearNotes into Spanish
1-year commitment
Approximately 2-5 hours a month
Webmaster Duties include:
Update PTA website content at the start of the school year with new event dates, new committee chairs etc.
Update PTA website with new event details, remove outdated items
Update forms as necessary
Update email aliases for the new school year
1-year commitment
Approximately 20 hours
Facebook Page Manager Duties include:
Update Facebook page content weekly or several times a week.
Forward any messages
1-year commitment
Approximately 30 hours
REPRESENTATIVES OF THE PTA
SDMSC REPRESENTATIVE
Filled for 2022-2023
Represents the PTA at the Shared Decision-Making Site Council (SDMSC) meetings. The SDMSC is composed of staff, students, parents, and administrators, and makes policy decisions for the school.
1-year commitment
Approximately 20 hours
Duties include:
Attend bi-monthly meetings on Thursdays from 3:30-4:30
Attend PTA executive and general meetings and report back to the PTA regarding issues or actions being considered by SDMSC. and get direction on SDMSC decisions from the PTA.
OUTREACH
CANNED FOOD DRIVE
Chair filled for 2022-2023
Understudy needed
Chair and understudy are responsible for coordinating and communicating aspects of the M-A Canned Food Drive.
2-year commitment
1st year Understudy
Approximately 10-15 hours
- Contact stores and ask permission for students to collect canned food at their location
Confirm bag donation from Facebook
Help with food distribution
Recruit 4-6 volunteers for distribution day
Provide coffee and donuts for morning of distribution
HOLIDAY GIFT DRIVE
Co-Chairs filled for 2022-2023
Co-Chairs are responsible for annual holiday gift drive for M-A families in need.
1-year commitment
Duties include:
Work with community outreach lead at M-A
Put notices in Bearnotes to recruit sponsor families
Communicate drop off information
Organize gift drop-offs and distributions
ELD TUTORING
Chair filled for 2022-23
Chair is responsible for coordinating dedicated volunteers to assist with English Language Development course at M-A.
1-year commitment
Approximately 10-15 hours
Duties include:
Work with instructors to determine need
Work with Volunteer Chair to identify dedicated volunteers
Schedule Volunteers
PROGRAMS
CALIFORNIA SCHOLARSHIP FEDERATION (CSF)
Co-Chairs filled for 2022-2023
Co-Chairs are responsible for coordinating and communicating the CSF application process at M-A.
2-year commitment
1st year Understudy
Approximately 2-5 hours during the October CSF collection and 5-7 hours during the February CSF collection and end of year
Assist in collection of CSF applications
Verify CSF application requirements
2nd year Chair
Approximately 5-10 hours during the October CSF collection and 10 hours during the February CSF collection and end of year
Duties include:
Determine and communicate fall and spring dates for applications
Ensure PTA website is updated with new dates, forms, and course lists
Communicate deadlines for applications to students
Request volunteers to help with application submission at relevant dates
PTA MINI-GRANTS
Co-Chairs filled for 2022-2023
Co-Chairs are responsible for coordinating the Mini-Grant application process, and providing recommendations to Executive Board.
1-year commitment
Approximately 10 hours during the September Mini-Grant collection and 10 hours during the February Mini-Grant collection
Duties include:
Ensure PTA website is updated with new dates and forms
Communicate deadlines for applications
Meet with M-A Administration, PTA Co-Presidents, and PTA Treasurer to evaluate requests
Communicate with recipients through the reimbursement process
PARENT SOCIALS
Committee Co-Chair needed for 2022-2023
Co-Chair, Freshman Class, needed for 2022-2023
Class Co-Chairs are responsible for coordinating two events per year. Committee Co-chairs are responsible for coordinating all-class kick-off event and working with Class Co-Chairs to help them plan their events.
1-year commitment
Approximately 10 hours
Duties include:
Ensure PTA website is updated with event dates
Communicate events in BearNotes
Organize events
STAFF APPRECIATION
Some event chairs open for 2022-23, noted below
Event chairs are responsible for coordinating one of the following annual Staff Appreciation events.
1-year commitment
Duties include:
Work with M-A Admin and Facilities to confirm location, timing etc.
Determine menu, supplies, table set-up etc.
Work with Volunteer Chair to get volunteers for food, set-up, serving, and cleanup
Events and month they take place:
Back-to-School Staff Breakfast
Approximately 5-10 hours
August (the day before school starts)
Coffee Carts
Approximately 5 hours
Mid-October and January (the day before second semester starts)
Holiday Brunch
Approximately 15-20 hours
Valentine’s Treats - OPEN - Chair needed for 2022-23
Approximately 5-6 hours
Open House (March) - OPEN - Chair needed for 2022-23
Approximately 5-6 hours
Custodians Dinner (April)
Approximately 5-6 hours
Ice Cream Social (May) - OPEN - Chair needed for 2022-23
Approximately 5-6 hours
Appreciation Luncheon (May)
Approximately 30 hours
EVENTS
8TH GRADE INFORMATION NIGHT
Co-Chairs filled for 2022-2023
Co-Chairs organize this event for 8th graders and their families to get to know M-A. Event date is usually the third Tuesday of October.
1-year commitment
Approximately 10 hours over a few weeks
Duties include:
Coordinate with Administration to prepare marketing packs for 8th graders and families
Recruit volunteers to assemble the folders that will be handed out during the event
Order food and drinks for department heads and student volunteers
Decorate tables with tablecloths, balloons, signs and clean up at the end of the event
CHALLENGE DAY
Co-Chairs filled for 2022-2023
Co-Chairs facilitate Challenge Day, an annual event.
Event is three consecutive days, usually the end of September or October, and is usually for First-year students, but in 2022-23 and in 2023-24, we plan to hold the event twice, the additional event being for the Junior class which missed its Challenge day due to COVID-19.
1st Co-Chair
Approximately 10-15 hours
Duties include:
Communicate with Challenge Day organization and Administration on dates, contract, etc.
Work with M-A Facilities, custodians to ensure smooth execution of Challenge Day
Provide snacks and lunch for students and volunteers
2nd Co-Chair
Approximately 15-20 hours
Duties include:
Work with Volunteer Chair, BearNotes and Administration to recruit volunteers
Communicate with volunteers before, during, and after Challenge Day events
Coordinate with Administration
COLLEGE & CAREER DAY BREAKFAST
Volunteer needed for 2022-2023
Organizes a continental breakfast for college representatives prior to meeting Senior students.
1-year commitment
Approximately 5 hours in mid-October.
Duties include:
Coordinate date and time with college counselors
Set up sign up for food donations and forward to volunteer coordinators to send out to PTA general volunteers
Shop for any additional food items that are not going to be donated
Set up linens, food and drinks in PAC the day of the event and clean up afterwards
COMMUNITY COLLEGE NIGHT
Volunteer needed for 2022-2023
Serves dinner to students and families before the community college night meeting.
1-year commitment
Approximately 3-5 hours in early February
Duties include:
Meet with college counselors to go over details of the event
Order pizza and pick up fruit, dessert, and drinks for the event
Set up food, serve, and clean up after the event
SENIOR AWARDS NIGHT
Chair filled for 2022-2023
Chair works closely with the college counselors to prepare awards and programs for Senior Awards Night.
1-year commitment
Approximately 20 hours the end of May and Graduation week
Duties include:
Assemble student awards lists from college counselors
Oversee printing of the Senior Awards program
Set up reception table for the night of Senior Awards
SENIOR LUNCH
Co-Chairs filled for 2022-2023
Co-Understudies - one more needed
Co-chairs organize lunch for seniors after graduation rehearsal.
2-year commitment
1st year Co-Understudies
Approximately 5 hours
Help set up decorations the night before
Set up, serve food and clean up the day of the event.
2nd year Co-Chairs
Approximately 15 hours
Duties include:
Work with MA Admin and Facilities to confirm location, timing etc.
Determine menu, requirements for serving supplies, tables etc.
Communicate with Volunteer Chair to recruit volunteers for food, set-up, serving and cleanup
Submit request for volunteers in the BearNotes for food donations and volunteers
Decorate gym, set up and serve food and clean up after the event
GRAD NIGHT
Co-Chairs filled for 2022-2023
Co-Understudies needed
Co-Chairs are responsible for organizing all aspects of Grad Night, a fun evening for seniors after the graduation ceremony.
2-year commitment
1st year Co-Understudies
Approximately 5-7 hours
Duties include:
Helping with ticket sales
Setting up registration check-in
2nd year Co-Chairs
Approximately 5-10 hours summer prior to Grad Night. Additional 15-20 hours in May for registration, volunteers, and chaperoning the event.
Duties include:
Within the budget, select the venue(s), organize contracts, food, insurance etc.
Organize transportation for the event
Organize fundraising for scholarship tickets
Work with Volunteer Chair to get volunteers for chaperoning and check-in
Submit request for volunteers in BearNotes