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COMMITTEE CHAIR DESCRIPTIONS

Most PTA committees are responsible for annual events, but a few have year-round responsibilities.  Consider helping the PTA by volunteering to be a Committee Chair, Co-Chair, or Understudy to the Chair with the intent of becoming Chair the following year.

STANDING COMMITTEES

MEMBERSHIP COMMITTEE

Chair filled for 2023-2024
Understudy filled

Plans the PTA membership drive and maintains the membership database.

  • 2-year commitment

  • Approximately 40 hours

  • Duties include:

    • Plan the membership drive 

    • Maintain the membership database

    • Work at arena check-in to encourage membership

    • Market to new members throughout the year

    • Attend executive board and general meetings to provide reports

    • Track donations

    • Send donation receipts

VOLUNTEER COMMITTEE

Chair filled for 2023-2024
Understudy filled

Recruits volunteers for all PTA events and school administrative needs throughout the school year.

  • 2-year commitment

  • 1st year Understudy

  • Approximately 40 hours

  • Duties include:

    • Participate in Arena Check-in (ACI) before school starts

    • Assist chair with sign-ups

  • 2nd year Chair

  • Approximately 30 hours throughout the year

  • Duties include:

    • Participate in Arena Check-in (ACI) before school starts

    • Add new general volunteer information to the master list

    • Using the PTA Volunteers list send out sign-ups for events

COMMUNICATIONS COMMITTEE

Bearnotes Editor needed
Bearnotes Proofreaders roles filled for 2023-2024
Bearnotes Spanish Translator filled for 2023-2024

Our Communications committee manages BearNotes (the PTA weekly newsletter) as well as our website.

  • Bearnotes Editor Duties include:

    • Review all new submissions for the weekly newsletter

    • Check for spelling and grammar

    • Editors rotate assignments and generally edit one BearNotes issue a month

    • 1-year commitment

    • Approximately 2-5 hours a month

  • Bearnotes Proofreader Duties include:

    • Serves as a "first reader" of BearNotes before it is published

    • Check all links and calendar for accuracy

    • Proofreaders rotate assignments and generally proofread one BearNotes a month

    • 1-year commitment

    • Approximately 2-5 hours a month

  • Spanish Translation Duties include:​​

    • Translate BearNotes into Spanish

    • 1-year commitment

    • Approximately 2-5 hours a month

  • Webmaster Duties include:

    • Update PTA website content at the start of the school year with new event dates, new committee chairs etc.

    • Update PTA website with new event details, remove outdated items

    • Update forms as necessary

    • Update email aliases for the new school year

    • 1-year commitment

    • Approximately 20 hours

REPRESENTATIVES OF THE PTA

SDMSC REPRESENTATIVE

Representative role filled for 2023-2024 

Represents the PTA at the Shared Decision-Making Site Council (SDMSC) meetings. The SDMSC is composed of staff, students, parents, and administrators, and makes policy decisions for the school. 

  • 1-year commitment

  • Approximately 20 hours

  • Duties include:

    • Attend bi-monthly meetings on Thursdays from 3:30-4:30

    • Attend PTA executive and general meetings and report back to the PTA regarding issues or actions being considered by SDMSC. and get direction on SDMSC decisions from the PTA. 

OUTREACH

CANNED FOOD DRIVE

Chair filled for 2023-2024

Understudy filled 

Chair and understudy are responsible for assisting M-A Student Leadership with the M-A Canned Food Drive.

  • 2-year commitment

  • 1st year Understudy

  • Approximately 10 hours

    • Contact stores and ask permission for students to collect canned food at their location

    • Help with food distribution

    • Provide donuts for morning of distribution

HOLIDAY GIFT DRIVE

Co-Chairs filled for 2023-2024

Co-Chairs are responsible for annual holiday gift drive for M-A families in need.

  • 1-year commitment

  • Duties include:

    • Work with community outreach lead at M-A

    • Put notices in Bearnotes to recruit sponsor families

    • Communicate drop off information

    • Organize gift drop-offs and distributions

ELD TUTORING

Chair filled for 2023-2024

Chair responsible for coordinating dedicated volunteers to assist with English Language Development course at M-A.

  • 1-year commitment

  • Approximately 10-15 hours

  • Duties include:

    • Work with instructors to determine need​

    • Work with Volunteer Chair to identify dedicated volunteers

    • Schedule Volunteers

PROGRAMS

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CALIFORNIA SCHOLARSHIP FEDERATION (CSF)

Co-Chairs filled for 2023-2024

Co-Chairs are responsible for coordinating and communicating the CSF application process at M-A.

  • 2-year commitment

  • 1st year Understudy

  • Approximately 2-5 hours during the October CSF collection and 5-7 hours during the February CSF collection and end of year

    • Assist in collection of CSF applications

    • Verify CSF application requirements

  • 2nd year Chair

  • Approximately 5-10 hours during the October CSF collection and 10 hours during the February CSF collection and end of year

  • Duties include:

    • Determine and communicate fall and spring dates for applications

    • Ensure PTA website is updated with new dates, forms, and course lists

    • Communicate deadlines for applications to students

    • Request volunteers to help with application submission at relevant dates

PTA MINI-GRANTS

Co-Chairs filled for 2023-2024

Co-Chairs are responsible for coordinating the Mini-Grant application process, and providing recommendations to Executive Board. 

  • 1-year commitment

  • Approximately 10 hours during the September Mini-Grant collection and 10 hours during the February Mini-Grant collection

  • Duties include:

    • Ensure PTA website is updated with new dates and forms

    • Communicate deadlines for applications

    • Meet with M-A Administration, PTA Co-Presidents, and PTA Treasurer to evaluate requests

    • Communicate with recipients through the reimbursement process

PARENT SOCIALS

Committee Co-Chair filled for 2023-2024
Co-Chairs for each Class filled for 2023-24

Class Co-Chairs are responsible for coordinating two events per year.  Committee Co-chairs are responsible for coordinating all-class kick-off event and working with Class Co-Chairs to help them plan their events. 

  • 1-year commitment

  • Approximately 10 hours

  • Duties include:

    • Ensure PTA website is updated with event dates

    • Communicate events in BearNotes

    • Organize events

STAFF APPRECIATION

Co-Chairs filled for 2023-2024 

Event chairs are responsible for coordinating one of the following annual Staff Appreciation events.   

  • 1-year commitment

  • Duties include:

    • Work with M-A Admin and Facilities to confirm location, timing etc.

    • Determine menu, supplies, table set-up etc.

    • Work with Volunteer Chair to get volunteers for food, set-up, serving, and cleanup

  • Events and month they take place:

    • Back-to-School Staff Breakfast

      • Approximately 10 hours

      • August (the day before school starts) 

    • Coffee Carts

      • Approximately 5 hours​

      • October, January

    • Holiday Coffee Cart and Treats

      • Approximately 5-10 hours 

    • Valentine’s Coffee Cart and Treats 

      • Approximately 5-10 hours 

    • Open House (March) 

      • Approximately 5-6 hours

    • Custodians' Lunch (May)

      • Approximately 5-10 hours

    • Ice Cream Social (May) 

      • Approximately 5-10 hours

    • Appreciation Luncheon (April)

      • Approximately 30 hours

EVENTS

8TH GRADE INFORMATION NIGHT

Co-Chairs filled for 2023-2024

Co-Chairs organize this event for 8th graders and their families to get to know M-A. Event date is usually the third Tuesday of October.

  • 1-year commitment

  • Approximately 10 hours over a few weeks

  • Duties include:

    • Coordinate with Administration to prepare marketing packs for 8th graders and families

    • Recruit volunteers to assemble the folders that will be handed out during the event

    • Order food and drinks for department heads and student volunteers

    • Decorate tables with tablecloths, balloons, signs and clean up at the end of the event

CHALLENGE DAY

Co-Chairs filled for 2023-2024

Understudies filled 

Co-Chairs facilitate Challenge Day, an annual event. 

  • Event is three consecutive days, usually the end of September or October, and is usually for first-year students, but for 2023-2024, we plan to hold the event twice, the additional event being for the Junior class which missed its Challenge day due to COVID-19. 

  • 1st Co-Chair

  • Approximately 10-15 hours

  • Duties include:

    • Communicate with Challenge Day organization and Administration on dates, contract, etc.

    • Work with M-A Facilities, custodians to ensure smooth execution of Challenge Day

    • Provide snacks and lunch for students and volunteers

  • 2nd Co-Chair

  • Approximately 15-20 hours

  • Duties include:

    • Work with Volunteer Chair, BearNotes and Administration to recruit volunteers

    • Communicate with volunteers before, during, and after Challenge Day events

    • Coordinate with Administration

COLLEGE & CAREER DAY BREAKFAST

Chair filled for 2023-2024

Organizes a continental breakfast for college representatives prior to meeting Senior students.

  • 1-year commitment

  • Approximately 5 hours in mid-October.

  • Duties include:

    • Coordinate date and time with college counselors

    • Set up sign up for food donations and forward to volunteer coordinators to send out to PTA general volunteers

    • Shop for any additional food items that are not going to be donated

    • Set up linens, food and drinks in PAC the day of the event and clean up afterwards

COMMUNITY COLLEGE NIGHT

Chair filled for 2023-2024

Serves dinner to students and families before the community college night meeting.

  • 1-year commitment

  • Approximately 3-5 hours in early February

  • Duties include:

    • Meet with college counselors to go over details of the event

    • Order pizza and pick up fruit, dessert, and drinks for the event

    • Set up food, serve, and clean up after the event

SENIOR LUNCH

Co-Chairs filled for 2023-2024

Co-Understudies filled for 2023-2024

Co-chairs organize lunch for seniors after graduation rehearsal.

  • 2-year commitment

  • 1st year Co-Understudies

  • Approximately 5 hours

    • Help set up decorations the night before

    • Set up, serve food and clean up the day of the event.

  • 2nd year Co-Chairs

  • Approximately 15 hours

  • Duties include:

    • Work with MA Admin and Facilities to confirm location, timing etc.

    • Determine menu, requirements for serving supplies, tables etc.

    • Communicate with Volunteer Chair to recruit volunteers for food, set-up, serving and cleanup

    • Submit request for volunteers in the BearNotes for food donations and volunteers

    • Decorate gym, set up and serve food and clean up after the event

GRAD NIGHT

One Co-Chair needed for 2023-2024
Co-Understudies filled for 2023-24

Co-Chairs are responsible for organizing all aspects of Grad Night, a fun evening for seniors after the graduation ceremony. 

  • 2-year commitment

  • 1st year Co-Understudies

  • Approximately 5-7 hours

  • Duties include:

    • Helping with ticket sales

    • Setting up registration check-in

  • 2nd year Co-Chairs

  • Approximately 5-10 hours summer prior to Grad Night. Additional 15-20 hours in May for registration, volunteers, and chaperoning the event.

  • Duties include:

    • Within the budget, select the venue(s), organize contracts, food, insurance etc.

    • Organize transportation for the event

    • Organize fundraising for scholarship tickets

    • Work with Volunteer Chair to get volunteers for chaperoning and check-in

    • Submit request for volunteers in BearNotes

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